Parent Manual

Welcome to Wings Over the Rockies Air and Space Camp

We’re thrilled that you’ve chosen Wings Over the Rockies Air and Space Summer Camp! Our camps are designed to ignite your camper’s passion for aviation and space exploration. At Wings Over the Rockies, we believe in providing a nurturing and inspiring environment for every camper to soar and reach for the stars.

This manual is your go-to resource for ensuring a fantastic camp experience for both you and your camper. Please take the time to go through it carefully, and if you have any questions or concerns, we’re here to help. Get ready for an unforgettable summer filled with exciting adventures and discoveries!

Hours of Operation

9:00 a.m. to 3:00 p.m. daily, Monday – Friday, unless otherwise noted.
Drop off time is no earlier than 8:45am and pick up is promptly at 3pm.
No before or after camp care is provided.

Fee Schedule/Refunds

All payments are due upon registration. Refunds will be issued up to 14 days prior to a registered camp minus a $75 administrative service fee.

What to Wear

Campers will be issued a camp t-shirt which should be worn on Tuesday and Thursday.
Dress appropriately for play and the outdoors.
All shoes must be closed-toe (no sandals or flip-flops please).

What to Bring

• Backpack or other bag
• Sack lunch. Refrigerators and microwaves are not available.
• Water bottle
• Light jacket if needed

Please be sure to mark all items with campers’ names.

Toys, airpods or earphones, portable game devices, toys, money, etc. should stay at home.  Cell phone use during camp is only allowed before and after camp and during lunch/break time. Wings Over the Rockies is not responsible for loss of personal items.

Drop-Off & Pick-Up

• Each camper must be signed in and signed out by an authorized person every day. Campers must be 10 years old to walk to and/or from the program. Written permission is mandatory.
• A valid picture ID is required to pick up campers. Authorized personnel for pick-up must be listed on camp forms.
• Please alert the Wings Education office of camper custody arrangements. It is imperative that official, current court documents are maintained in your camper’s file if custody or visitation is a concern. Without court orders, we cannot withhold a camper from their parents.
• Late Pickup: If a camper is not picked up on time, Wings staff will call all contact numbers on the Emergency Phone Number List. If no contact is made, law enforcement will be notified.

Camper Health and Well-Being

Keeping Camp Healthy

Wings Over the Rockies Summer Camp encourages, but does not require, vaccinations. Wings Over the Rockies utilizes the guidance of the Denver Public Health Department regarding the wearing of masks. Campers can make their own choice in regards to wearing a mask.

Notification of Injury, Illness and Accidents

In compliance with health standards, as courtesy to others, and for the well-being of the camper, no sick campers will be allowed at summer camp. Any camper with COVID, cold or flu symptoms will not be permitted to attend summer camp. If the camper becomes ill or injured while attending our program, parents/guardians will be notified by a staff member.

Depending on the severity of the illness or injury, Wings Over the Rockies may request that you pick your camper up from our program. If your camper has been diagnosed with any communicable disease such as COVID, chicken pox, pink eye, head lice, or strep throat, please notify us immediately so that we may inform parents that their campers have been exposed and sanitize the area. This will help to stop the spread of the disease. Your camper may not return to the program until they are no longer contagious.

Medication: Storing and Administration

All medications are locked up in their original prescription containers. Participants must have written consent by a physician and parent or guardian if medication is to be stored and/or administered. Medication will be administered by qualified camp staff. Every medication administration is documented in the camper’s file.

Participants are NOT allowed to keep any type of medication in their bags or on themselves except for inhalers prescribed by a physician. NO medication will be administered without a signed Medication Administration Form. This includes, but is not limited to the following: antibiotics, skin creams, and over the counter medication such as Advil, Tylenol, cough drops and allergy medication.

Emergency medications and controlled substances require separate forms to be filled out; please contact the Director of Education with any questions. The Nurse Practice Act does not allow summer camp to permit the following in the camp setting: homeopathy preparations, herbal preparations, experimental drugs/treatments, and medications that require the taking of a pulse or blood pressure before/after administration.

Please note that all medications should be administered at home whenever possible.

Safety at Camp

Wings always has our campers and guests safety as a top concern.  A current health department and fire code inspection is kept on file.

In the case of inclement or dangerous weather, staff will locate the designated shelter at either location and review the posted evacuation procedures. Students and staff will be evacuated as needed and families will be notified as soon as reasonably and safely possible.

A decision to cancel camp for the day will be made by the Director of Education. If the Director cancels camp, staff and parents will be notified immediately.

Code of Conduct

In addition to Wings Over the Rockies general guest guidelines, campers will adhere to the following Code of Conduct.

• Verbal Prompting: Inquire about the camper’s emotional state, offer support and attempt to diffuse the camper’s anxiety (“Are you okay? Can I help?”).
• Setting Limits & Consequences: Campers will be given a choice and have him/her take responsibility for their actions (“We would like you to stay with the group if you can remain quiet during instructions”).
• Communication and Expectation Reminder: Prior to a camper rejoining the group, if asked to leave, a staff member will talk with the camper about his/her behavior and consequences, giving the camper time to calm down (“Do you understand the consequences of your behavior and know how we can prevent this from happening again?”). If needed, the Director of Education will intervene and parent/guardian will be notified.

If a significant or major issue which endangers participants occurs, immediate suspension from the program will ensue.

If the camper does not respond to the preventative measures, the following progressive discipline steps outline the actions that will be taken:

• At the time of the first Discipline/Incident form, communication with parents/guardians may occur.Staff will inform parents/guardians of the camper’s behavior and engage them in a problem- solving strategy that is appropriate for the camper.
• If the behavior continues, the camper may be suspended for the day from camp. Parents/guardians must pick up the camper within one hour of suspension from the program. If appropriate, the camper can return to camp the following day. No refunds will be made for suspensions.

We keep the safety of your camper, our staff and the other participants in the highest regard in any situation. No staff member or camper will be permitted to use corporal or other harsh punishment, including but not limited to pinching, shaking, spanking, punching, biting, kicking, rough handling, hair pulling, or any humiliating or frightening method of discipline. Discipline must not be associated with food, rest, or toileting. No camper should be punished for toileting accidents. Food must not be denied to or forced upon a camper as a disciplinary measure. Additionally, if at any time a camper leaves the immediate program area for any reason, a reasonable attempt will be made to stop the camper. Staff cannot leave the program areas to pursue a fleeing camper. If they continue to flee, 911 will be called and the camper will be immediately reported as a runaway. After the police have been called, the parents will be contacted. The behavior will be documented on the Discipline/Incident form and the appropriate consequences will occur.

Lost Camper

In the event that a camper becomes separated from his/her group, a search party will be organized immediately. Camp staff will use the museum’s safety protocols and notifications. Authorities will be called (911) if deemed necessary. The Director of Education and parent/guardians will be notified.

Abuse Reporting

Wings is a mandatory reporting agency – it is the museum education staff’s legal responsibility to report suspected abuse/neglect. If a camper is suspected of being abused or neglected, the following steps will be followed:

• The Director of Education must be notified immediately.
• Suspected abuse will be reported by calling the camper Abuse Hotline at 720.944.3000 or the Colorado Department of Human Services, located at 1575 Sherman Street, Denver.

Volunteers

Museum staff and volunteers may assist campers at various times during summer camp. Volunteers may also help set up and tear down for the day and can participate in our supervised lunch period. Volunteers for the museum have all been vetted accordingly.

ADA Policy

Wings Over the Rockies is committed to ensuring equal opportunities and access for all campers. Wings Over the Rockies does not discriminate against any individual based on disability. At Wings Over the Rockies, campers with special needs are encouraged to participate in all activities.

Your campers’s safety and success in our programs are paramount, so we kindly ask parents and caregivers to share any special needs before camp begins. This way, we can collaborate to ensure your camper reaches their full potential. For inquiries regarding ADA accommodations at Wings Over the Rockies, please reach out to the Education Programs Coordinator for more information.

Questions, Comments, and Concerns

All questions, comments, and concerns should be directed toward:
Nedra Hall
303-360-5360 ext 125
NHall@WingsMuseum.org