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Parent Manual

Please read this Air & Space Summer Camp Parent Manual prior to completing forms.

Welcome to Wings Over the Rockies Air and Space Camp

We’re thrilled that you’ve chosen Wings Over the Rockies Air and Space Summer Camp! Our camps are designed to ignite your child’s passion for aviation and space exploration. At Wings Over the Rockies, we believe in providing a nurturing and inspiring environment for every camper to soar and reach for the stars.

This manual is your go-to resource for ensuring a fantastic camp experience for both you and your child. Please take the time to go through it carefully, and if you have any questions or concerns, we’re here to help. Get ready for an unforgettable summer filled with exciting adventures and discoveries!


Hours of Operation

9:00 a.m. to 3:00 p.m. daily, Monday – Friday, unless otherwise noted.
Drop off time is no earlier than 8:45am and pick up is promptly at 3pm.


Fee Schedule/Refunds

All payments are due upon registration. Refunds will be issued up to 14 days prior to a registered camp minus a $75 administrative service fee.


What to Wear

Campers will be issued a camp t-shirt which should be worn on Tuesday and Thursday. Dress appropriately for play and the outdoors. All shoes must be closed-toe (no sandals please).


What to Bring

  • Backpack or other bag
  • Sack lunch. Refrigerators and microwaves are not available.
  • Water bottle
  • Light jacket if needed

Please be sure to mark all items with campers’ names.

Toys, airpods/earphones, portable game devices, toys, money, etc should stay at home.  Cell phone use during camp is only allowed before and after camp and during lunch/break time. Wings Over the Rockies is not responsible for loss of personal items.


ADA Policy

Wings Over the Rockies is committed to ensuring equal opportunities and access for all children. Wings Over the Rockies does not discriminate against any individual based on disability. At Wings Over the Rockies, children with special needs are encouraged to participate in all activities.

Your child’s safety and success in our programs are paramount, so we kindly ask parents and caregivers to share any special needs before camp begins. This way, we can collaborate to ensure your child reaches their full potential. For inquiries regarding ADA accommodations at Wings Over the Rockies, please reach out to the Education Programs Coordinator for more information.


Keeping Camp Healthy

  • Wings Over the Rockies Summer Camp encourages but does not require vaccinations.
  • Wings Over the Rockies utilizes the guidance of the Denver Public Health Department regarding the wearing of masks. Campers can make their own choice in regards to wearing a mask.
  • If a camper becomes ill while at camp, parents/guardians will be notified immediately. Campers will need to be picked up as soon as possible.
  • Campers should stay home if they have any of the following symptoms: sore throat, excessive coughing, diarrhea or vomiting, fever, or any other contagious disease or symptom, including COVID and flu.
  • If a camper becomes ill or injured while attending summer camp, parents/guardians will be notified by a staff member.


Medication at Camp

All medications are locked up in their original prescription containers and checked in and out as needed by staff.  Participants must have written consent by a physician and parent or guardian if medication is to be stored and/or administered. Medication will be administered by qualified camp staff.

Participants are NOT allowed to keep any type of medication in their bags or on themselves except for inhalers, diabetic pumps and monitors, etc, prescribed by a physician. NO medication will be administered without a signed Medication Administration Form. Please contact the Director of Education with any questions.


Safety at Camp

Our campers and guests’ safety as a top concern at Wings Over the Rockies.  A current health department and fire code inspection is kept on file.

In the case of inclement or dangerous weather, staff will locate the designated shelter at either location and adhere to emergency procedures and evacuation if needed. Families will be notified as soon as reasonably and safely possible.

A decision to cancel camp for the day will be made by the Director of Education. If the Director cancels camp, staff and parents will be notified immediately. If camp has already started and must be canceled, parents will be notified and given 1 hour to pick up their child(ren).

In the event that a child becomes separated from his/her group, a search party will be organized immediately. Authorities will be called (911). Leaders will notify the Director of Education and parents will be notified. A report will then be filed with the Department of Social Services. If the child is found quickly the parents will again be notified. A report describing the incident will be written and filed prior to the close of the day.


Drop-Off & Pick-Up

  • Each camper must be signed in and signed out every day. Campers must have written permission and be 10 years old to walk to and/or from the program.
  • A valid picture ID is required to pick up campers. Authorized personnel for pick-up must be listed on camp forms.
  • Please alert the Wings Education office of child custody arrangements. It is imperative that official, current court documents are maintained in your child’s file if custody or visitation is a concern. Without court orders, we cannot withhold a child from their parents.
  • Late Pickup: If a camper is not picked up on time, Wings staff will call all contact numbers on the Emergency Phone Number List. If no contact is made, law enforcement will be notified.


Code of Conduct

In addition to Wings Over the Rockies’ general guest guidelines, campers are expected to be dedicated, safe and responsible. A complete Code of Conduct is available in the classroom and is reviewed with campers on a daily basis.

Air and Space Summer Camp is a time to have fun in a safe environment.  If campers need to be reminded about the Code of Conduct expectations the following will occur:

  • First, staff will use positive reinforcement and redirection including a conversation to discuss behavior and reset expectations.
  • Second, campers will be given a choice to continue the activity in a dedicated, safe and responsible way, or take a time out as an opportunity for reset.
  • If a camper chooses not to dedicated, safe and responsible, a Discipline/Incident form will be filled out by staff and parent will be notified.
  • If the behavior does not improve, or is repetitive, despite intervention by staff and parent/guardian, it is up to the discretion of the Director of Education if the privilege of attending camp will be revoked (no refunds).
  • Wings staff encourages campers to use a conflict resolution process to encourage constructive conflict management among each other if needed.

If a significant or major issue which endangers participants occurs, immediate suspension from the program may result.


Child Abuse Reporting

We are a mandatory reporting agency – it is our staff’s legal responsibility to report suspected abuse/neglect. If a child in our camp is suspected of being abused or neglected, the following steps will be followed:

Suspected abuse will be reported by calling the Child Abuse Hotline at 720.944.3000 or the Colorado Department of Human Services.


Conferences with Parents/Guardians

If you have concerns with any Wings Over the Rockies camp session, you may call our Education Program Coordinator. The Director of Education or Education Program Coordinator will schedule a virtual, phone or in-person conference as soon as possible.



Staff are selected through a comprehensive application and interview process. Staff aged 18 and over also undergo a criminal background check. Each staff member completes a minimum of 40 hours of training which emphasizes safety, CPR/First Aid, child development, positive reinforcement and fun lesson project planning.

Staff members come from a variety of backgrounds, experience and cultures to share a love of aerospace with campers.

Museum staff and volunteers may assist campers at various times during summer camp. Volunteers may also help set up and tear down for the day and can participate in our supervised lunch period.


Questions, Comments, and Concerns

All questions, comments, and concerns should be directed toward:
Nedra Hall
303-360-5360 ext 125


Emergency Form and Waiver of Liability
Certificate of Immunization

Please bring completed forms to the first day of your registered camp.